Legal Secretary – Property Department

Job Overview:

We are seeking a motivated, experienced and detail-oriented Legal Secretary to join our conveyancing. team in Tadley. The successful candidate will play a crucial role in supporting our conveyancing department, ensuring that all transactions are processed efficiently and accurately. This position requires strong organisational skills, a customer service focus, and the ability to analyse information effectively.

 

Rowberry Morris is a very well-established firm of solicitors providing a friendly, approachable service tailored to our clients’ unique needs, whether it’s a personal matter, a family issue or a business challenge. From our offices in Reading, Staines and Tadley we believe in building long-lasting relationships and showing loyalty to clients.

 

Key responsibilities:

• Preparation of correspondence and legal documents related to residential property transactions, including contracts, leases and completion statements.
• Liaising with clients, estate agents, mortgage lenders and other parties involved in the conveyancing process.
• Assisting with title checks and searches, ensuring compliance with Land Registry requirements.
• Handling telephone and email enquiries professionally, providing updates and information to clients as required.
• Maintain accurate records and updating case management system.
• Opening files – both physical files and on the case management system – carrying out AML Checks, conflict checks, and closing files
• Making appointments, arranging meetings and maintaining diaries
• Assisting accounts staff in setting up completion, drafting Statement of Accounts, generating bills in a timely manner and monitoring payment
• Dealing with downloading Title documents from Land Registry and preparing Contract pack
• Dealing with Registration applications at Land Registry in a timely manner and Land Registry requisitions and monitoring the progress of the same
• Preparing and attending to Stamp Duty Land Tax on completion and submission
• Assisting fee earners with pre and post -exchange, pre-completion, completion and post-completion matters on residential property files
• Preparation and dispatch of post, emails and faxes with relevant enclosures

 

Skills:

• Previous experience as a Legal Secretary ideally within residential conveyancing is essential.
• Excellent typing, audio and dictation skills.
• Excellent customer service abilities to foster positive relationships with clients and stakeholders
• Exceptional organisational skills to manage multiple cases simultaneously and meet deadlines
• Good computer skills including using Microsoft Windows/Word are essential and experience using case management system (Leap) would be advantageous
• Ability to prioritise work, function efficiently under pressure and remain calm and professional
• Strong calendar and file management skills are vital
• Ability to demonstrate and implement initiative when working on files
• Enthusiasm and a positive “can do” attitude, with a willingness to continued learning and development

 

Job Type: Full-time or part time, permanent

Pay: £25k – £27k per annum depending upon experience

Expected hours: 37.5 per week

Work Location: In person; Applicants with a commute over thirty minutes will not be reviewed

 

Benefits:

• Employer contribution pension scheme
• Death in service benefit
• 20 days annual leave (full time) plus bank holidays
• Birthday annual leave
• Opportunities for professional development and continuing education
• Supportive and collaborative work environment
• On-site parking.