Receptionist

Rowberry Morris is seeking a Receptionist to join our team on a permanent basis at our Tadley office. This role is part of a two-person reception team, ensuring the front-of-house runs smoothly and efficiently. The ideal candidate will be friendly, professional, and highly organised, with strong administrative skills and previous experience in a busy office environment.

 

Key Responsibilities

 

Reception Duties:

• Be responsible for manning reception to take calls, greet visitors and manage reception emails.
• Maintain a tidy and professional front desk.
• Greet clients and visitors, providing a welcoming and efficient service.
• Assist Practice Manager and Office Partners with facilities management.

 

Switchboard & Client Communication:

• Answer and direct incoming calls, taking clear and informative messages when needed.
• Provide assistance to clients in person and over the phone, ensuring inquiries are handled professionally.

 

Appointments & Mail Handling:

• Schedule appointments for lawyers and paralegals using the central office calendar.
• Sort and distribute incoming mail and packages.
• Assist with franking outgoing mail and making post office visits (training available).

 

Archiving & File Management:

• Maintain and update the office archive spreadsheet.
• Request files from storage, ensuring they are received and returned in a timely manner.
• Work with the Practice Manager on archiving projects.

 

Administrative Support:

• Assist other departments with file opening and additional administrative tasks as required.
• Handle general office duties such as copying, filing, typing, and scanning documents.
• Monitor office supplies and place orders when necessary.

 

This role offers the opportunity to work in a supportive and professional environment while gaining experience across different administrative functions.